By-laws

Somerset WI ATV Club

BY-LAWS

ARTICLE I- NAME AND PURPOSES

Section I- Name

            The name of the club shall be “Somerset WI ATV Club”.

Section II – Purpose

            This non-profit, membership club is established in order to support All-Terrain Vehicle enthusiasts, individuals and families, as well as to promote the sport in Somerset Township <and Somerset Village> in Somerset WI. The club’s principle goals are;

  • To promote the practice of safe and responsible riding habits. To be respectful to landowners, the environment, other trail users, local residents and the other ATV/UTV riders.
  • To work with Local, State and Federal Government agencies as well as other associations, clubs and organizations to preserve and expand ATV/UTV riding privileges through involvement in the designation, establishment and maintenance of trail and route systems in the area.
  • To aid as communication link for local ATV/UTV enthusiasts. To act as an organized voice providing representation for the concerns of ATV/UTV riders in our community. The club also provides a forum for riders to contact one another concerning organized rides, constructively expressing opinions or concerns, etc.

 

Section III – Code for ATV/UTV Riding

  • We aim to lead by example by being good and responsible ATV/UTV operators. We recognize that people will judge all ATV/UTV users by our actions – every rider makes a difference. We will use our influence with other ATV/UTV riders to promote responsible sportsman like conduct. One abusive ATV/UTV rider is capable of negating the effects of several respectful riders.
  • We will not intentionally tear up sides of trails and hills. We will not litter trails, routes or pollute streams or lakes, we will be respectful to the environment and preserve the natural landscape, i.e. “tread lightly” in our travels.
  • We aim to respect property owner’s rights and not to be any annoyance to local residents.
  • We aim not to interfere with or harass walkers, hikers, bicyclists, horseback riders, fishermen, skiers, etc.
  • We aim to ride only in authorized area when traveling cross-country.
  • We aim to not harass or harm wildlife or livestock in our travels.

Section IV – Form of Entity

          This club shall be organized a non-profit membership association for legal and tax reporting purposes with necessary steps taken to secure and maintain such classification under 501 (C) (3) of the Internal Revenue Code.

ARTICLE II – MEMBERSHIP, INITIATION FEES AND DUES

Section I – Composition

          Membership in this club shall be determined on a nondiscriminatory basis without regard to religion, sex, race, color or national origin.

Section II – Number

          There shall be at least 10(ten) people comprising the total club membership for it to continue.

Section III – Term of Membership

          The term of membership shall be annual.

Section IV – Initiation Fees and Dues

Through 2017 fees and dues are $30 per family.

Section V – Distribution of Funds

All funds acquired by initiation fees, dues or club sponsored events shall be used for club expenses, such educational, recreational and charitable activities within the club purposes, as the officers shall designate. A major expenditure of $100.00(One Hundred Dollars) or more shall require a vote of the membership at the monthly meeting or a unanimous decision by the board members for emergency.

 

ARTICLE III – OFFICERS and COMMITTEES

Section I – Officers

The officers of the club shall be President, Vice-President, Treasurer, Secretary, Communications Officer and (2) Trail Captain’s.  The Board of Directors shall consist of 7 (seven) members.

Section II – Term of Office

The officers shall be elected at the predetermined annual meeting for a 2(Two) year term. No term limits apply.

Section III – Method of Election

  1. Nominations at large shall be made from the floor at the annual meeting.
  2. A vote in writing or by show of hands as requested by nominees will take place immediately for any position that receives more than one nomination. The votes will be read aloud, a tally made then the President will announce the names of those elected.
  3. All positions shall take office immediately upon election and hold office for one term and until their successors have been named and duly installed.
  4. The officers at large shall be elected from the membership by a majority vote of the members. If a majority of members feel an officer is not following through with their duties, they may be removed from office by a vote of the members. A new officer will be elected and installed.

Section IV – Duties

 President – The President shall be the chief officer of the club and shall preside at all meetings of the membership. The President shall appoint all standing committees and be an ex-officio member thereof. The President shall have general powers and duties of supervision and management usually vested in the office of a president of an organization. The position of President shall be voted for during odd calendar year elections.

Vice President – The Vice-President shall perform the duties and exercise the powers of the President during the absence or disability of the President. The Vice-President shall audit the club funds every six months. This audit shall take place in the presence of one other club member; this member shall not be an immediate family member of or residing with the Vice-President or the Treasurer. The position of Vice President shall be voted for during even calendar year elections.

Secretary – The secretary shall attend meetings of the members and shall take and preserve a copy of the minutes of all proceedings. The Secretary shall give all notices required by these by-laws and perform other duties as may be delegated by the President. The position of the Secretary shall be voted for during odd calendar year elections.

Treasurer – The Treasurer shall have custody of all the club funds and shall keep books reflecting a full and accurate accounting of all receipts and disbursements made by the club. The Treasurer shall disburse the funds of the club as ordered and shall render a Treasurer’s report at each meeting of the club. The position of Treasurer shall be voted for during even calendar year elections.

Trail Captain’s – The Trail Captain’s are responsible for coordinating the acquisition, signing and mapping of trails and routes as well as maintenance. These individuals’ will actively participate in presenting to and discussing with various officials regarding the establishment of trails, routes and club events. The individuals are also responsible for coordinating training and education for Trail Ambassadors. The position of Trail Captain shall be voted for during odd calendar year elections.

Appointed Committees – These committees will be formed as deemed necessary by the President, officers and members for assigned tasks. A Committee Chairman will be appointed and lead the group.

 

ARTICLE IV- FISCAL YEAR

         The Fiscal Year of the Club shall commence from April 1ST through March 31st.

 

ARTICLE V- MEETINGS

  1. Annual Meeting of the membership shall be held at 7:00 p.m. the last Tuesday in April of each year. Whenever such day shall fall on a legal holiday the meeting shall be held the next succeeding week at the same hour.
  2. Monthly meetings of the club shall be held at 7:00 p.m. the last Tuesday of each month generally February through October.
  3. The regular monthly meeting of the club shall be to conduct the business of the club as outlined under Article I. More specifically the monthly meeting shall be the President calling the meeting to order, Secretary report to include notes from the last meeting to be accepted or not. The Treasurer report also to be accepted or not. Trail Captain Report. Any old news and new news.
  4. To approve, reject, amend or refer back to the committee for further study reports from special or standing committees.
  5. To introduce new ideas with requests for the President to appoint committees to make further studies and report back their recommendations to the club.
  6. To evaluate reports of completed activities, projects or programs and make suggestions for improvement.
  7. To provide members with information concerning programs helpful to them and to the general public.

Meetings shall be held at the Potting’s bar or any other establishments with in Somerset Township not to exclude the Village of Somerset and this is subject to change. Any change in location will be announced in the paper, on the website and one meeting prior to the change of location.

  1. Special meetings of the club may be called by the President or upon request of the officers.
  2. Each member, over age 18, shall be entitled to one vote.

 

ARTICLE VI- COMMUNICATION

Communication for the club will be through provided mailing addresses, provided emails and the club social media network.

 

ARTICLE VII- AMENDMENTS

Amendments may be made at the annual, regular or special meeting by a majority vote of those members present and voting, provided 10(ten) or more members are present and the proposed amendment was submitted in writing to the members at least 10(ten) days prior to the date of the meeting. This written notification requirement must be met by public notice or a written notification sent to member’s home address of record or email sent to the email address of record for the member or a handout distributed at the club meeting prior to the vote.

 

Accepted by:

President ____________________________ Date __________

Vice-President ________________________             Date __________

Secretary____________________________              Date __________

Treasurer ____________________________             Date __________

Trail Captain __________________________            Date __________

Trail Captain ___________________________        Date __________

Communications officer__________________        Date__________

Membership Vote Approval                                            Date __________

 

Revised/Updated 2/14/17